Basis of Accounting #CASH vs ACCRUAL

  • From the point of view the timing of recognition of revenue and costs, there can be two broad approaches to accounting.
  • These are:

(i) Cash basis; and

(ii) Accrual basis.

  • Under the cash basis, entries in the book of accounts are made when cash is received or paid and not when the receipt or payment becomes due.
  • Example, if office rent for the month of December 2014, is paid in January 2015, it would be recorded in the book of account only in January 2015. Similarly sale of goods on credit in the month of January 2015 would not be recorded in January but say in April, when the payment for the same is received.
  • Thus this system is incompatible with the matching principle, which states that the revenue of a period is matched with the cost of the same period.
  • Though simple, this method is inappropriate for most organisations as profit is calculated as a difference between the receipts and disbursement of money for the given period rather than on happening of the transactions.

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  • Under the accrual basis, however, revenues and costs are recognised in the period in which they occur rather when they are paid.
  • A distinction is made between the receipt of cash and the right to receive cash and payment of cash and legal obligation to pay cash.
  • Thus, under this system, the monetary effect of a transaction is taken into account in the period in which they are earned rather than in the period in which cash is actually received or paid by the enterprise.
  • This is a more appropriate basis for the calculation of profits as expenses are matched against revenue earned in relation thereto.
  • For example, raw material consumed are matched against the cost of goods sold.

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